Deerfield Fest - July 12, 2014 - Charlemont, MA

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American Whitewater and F.L.O.W. started the Deerfield River Festival in 1994 to celebrate the successful dam relicensing process that took place on the Deerfield River 1993.

The event focuses on bringing people to the area to enjoy a weekend of outdoor activities while showcasing whitewater paddlesports and raising funds and membership for American Whitewater. The main festival activities take place on Saturday afternoon/evening and provide entertainment for both paddlesport and non-paddlesport enthusiasts young and old.

The festival site will be bustling with activity including a whitewater marketplace, live entertainment, beer, and a silent auction with awesome outdoor gear. The Deerfield River Festival is a critical fundraiser for American Whitewater, and is one of our premiere events.

All proceeds from the festival support American Whitewater’s conservation and access work throughout the Northeast. Come out and join us for a weekend of great paddling, exciting competitions, live entertainment, and the infamous silent auction.

Location

Deerfield Fest is held at the Town of Charlemont’s Fairgrounds located at 8 Park St. Charlemont, MA.

Google Maps link to the Fairgrounds

Volunteering

American Whitewater needs your help! Volunteers are a key part of the success of Deerfield Fest. This is one of the easiest ways to help American Whitewater's river stewardship work, by helping us put on this critical fundraiser. Also, volunteers are entered into special volunteers-only raffles and receive a free volunteers-only t-shirt.

Signing up to Volunteer

If you are interested in volunteering for the Deerfield River Festival, please email the volunteer coordinator Evelyn Locke, be sure to include when you will be available to help out. Thanks, we'll see you there!

Volunteer Jobs

Deerfield Fest is a busy, dynamic event. We humbly request that volunteers should be prepared to be flexible on their role at the festival. Some volunteer jobs are:

  • Friday Setup
  • Gate duty at the fest
  • Silent Auction duty
  • Miscellaneous fest help
  • Sunday Cleanup*

* Sunday's cleanup is a quick, one hour team blitz on the field that always leaves plenty of time for a run on the river afterwards.

Volunteer Check-in

When you get to the event site, you will need to check in at the AW booth. At registration we will have you sign a waiver, provide a quick orientation, and give you your free volunteer t-shirt.

The River

The Dryway (Monroe Bridge)

tooth.jpgThe Monroe Bridge Section (aka the”Dryway”) offers exciting class III-IV boating for intermediates and experts. The crux of the run is Dragon's Tooth Rapid (Class IV). For more information on The Dryway (Monroe Bridge) Section, including gauges, maps, shuttle, and pictures, check out the AW River page.

Fife Brook

gap.jpgThe Fife Brook Section offers solid class II boating with one class III rapid at the end (that can easily be portage if so desired). This stretch is ideal for beginners and budding intermediates. For more information on the Fife Brook Section, including gauges, maps, shuttle, and pictures, check out the AW River page.

Camping

camping.jpgWe are excited to announce that this year, for the first time, we will have camping on the festival grounds in Charlemont. We have limited the number of people camping this year to 100, and we have nearly reached our limit. If you haven't made a camping reservation and have planned to camp at the festival this year, please call Bob at 617-584-4566.

Raffles and Silent Auction

American Whitewater's raffles and silent auction are a highlight of many attending the Deerfield River Festival. Each year festival attendees get great deals on boats, paddles, gear, camping gear, and much more.

Dogs

As of 2011, dogs are now allowed at Deerfield Fest! In the past, Deerfield Fest organizers were informed that dogs were not allowed on the town's fairgrounds (where the fest is held). As of 2011, we were informed that the dog ban was a mistake and that there was no ban on the record books. However, there are a few simple, mandatory dog rules:

  • Dogs to remain on a 6ft leash or less at all times
  • Owners must clean up after their dogs
  • Agressive dogs will be ejected
  • Loose dogs will be immediately impounded (really!)

In short, exercise good dog owner behavior and don't ruin it for everyone else! See you and your pups there!

Schedule

  • 9:00 AM - Vendor Setup Begins in Festival field
  • 10:00 - Dryway release begins
  • 3:00 PM - Festival Marketplace opens
  • 3:00 - AW membership Drive begins
  • 3:00 - Dryway release ends
  • 5:00 - Silent Auction Opens
  • 9:30 - AW Membership Drive Closes
  • 9:45 - Silent Auction Closes
  • 10:00 - Raffles and Announcements

Used Gear Swap

There will be a space for people to bring their used gear and list it for sale, free of charge. We suggest you use your new found riches to buy an American Whitewater Membership (if you don't already have one)!

Vendors

Deerfield Fest is the largest whitewater event in the entire Northeast. Being a vendor at Deerfield Fest is a great way to connect with paddlers from all over New England and to support American Whitewater's river stewardship work.

Buy a Vendor Booth

If you are interested in setting up a vendor booth but haven't yet registered, that's ok. Plan on setting up by 3 p.m. on Saturday, July 12th. The cost for a booth is $50 for a 10×10 booth, and you can pay at the festival. Please call Bob at 617-584-4566 if you plan on coming.

Frequently Asked Questions (FAQ)

Booth Price: It depends on the date as there's a discount for early booth purchase. See the Vendor Registration Form for the current price.

Rain Date: There is no rain date for Deerfield Fest. Although the festival is held entirely outside, we put on the festival rain or shine. The majority of folks that attend are outdoors minded and are undeterred by a little rain.

Vendor Passes: When you arrive at the festival site just check in with an event staffer. They'll get you your vendor wrist bands.

Setup Time: You're welcome to come as early as you feel is necessary to setup your booth. What a lot of vendors do is setup their booth around 8-10am then go for a paddle/float on the river and then come back in time before the crowds start to show up (usually around 3pm).

Breakdown Time: You're also welcome to break down your booth whenever you feel is appropriate. Most vendors break down their booths late on Saturday night after the crowds have left. You're also welcome to do it early morning on Sunday.

Vendor Camping: Vendors are allowed to camp onsite, on Saturday night. Most vendors simply camp out behind their booths and then breakdown their wares in the morning. Vendors needing to work out Friday night camping should contact Bob Nasdor at bob@americanwhitewater.org.

Booth Tents: We recommend vendors that setup at Deerfield Fest have some sort of booth tent, however, you're certainly not required to use one. It's just nice to have a little shade from the sun during the day or protection in case it rains. For what it's worth, nearly all vendors at Deerfield Fest in the past bring some sort of tent.

Electricity: Electricity is provided via standard electrical sockets at the rear of most booths. Usually there's one standard (2 plug box) per two booths. Please bring any splitters or extension cords you need for your particular setup. Also, sockets can sometimes be a little distant from certain booths, so vendors should plan to bring an extension cord or two to make things easy.

Event Hours: Technically 3pm-Midnight. However, as a vendor you'll find the most activity between 4-10pm.

MA Sales Tax: Vendors selling items through their booths are individually responsible for compliance with all Massachusetts Sales Tax laws. More information about MA Sales Tax rules and laws.

Tobacco Products and Similar: The sale of tobacco or smoking products (e.g. pipes, etc.) is not allowed at Deerfield Fest.